Terms and Conditions

SETUP & WRAP TIME

**IMPORTANT** Rental start and end times are ***INCLUSIVE*** of your set up and clean up. Please plan at least 30-60 mins. BEFORE your Attendees arrive for set up and at least 30-mins. AFTER your last Attendee leaves for wrap up. Please book your hours accordingly. Thank you.

EARLY ARRIVALS

Sorry, but access to the studio is only available for the AGREED UPON START TIME. Early arrivals will have to wait outside or at the coffee shop at the corner.

CERTIFICATE OF INSURANCE

A Certificate of Insurance (COI) is required for all events happening in our studio and must be received by the studio *before* the start of your event. Please use this link to purchase a one (1) day ‘Event’ policy and to have a COI sent to us as proof of compliance.

If you are planning to serve beer and/or wine in our venue, please provide proof of ‘Host Liquor’ coverage as part of the requested COI. Sorry, but no hard alcohol is allowed in our studio. Thank you.

SMOKING

No Smoking anywhere on the premises.

ALCOHOL

California State laws and restrictions apply. HOST LIQUOR INSURANCE COVERAGE IS REQUIRED or a licensed caterer is required in order to serve in our venue. Beer and wine only. No hard alcohol. No alcohol sales.

CALL SHEET

A Call Sheet is strongly encouraged to avoid any overages. The Call Sheet should be provided to your crew and a copy provided to the Studio. The clock will start at the agreed upon start time, therefore, no crewmembers, talent or production or equipment will be admitted into the studio until that time.

PETS

Dogs or pets. $150./per animal will be automatically billed to the Guest. If you do not want to incur any unexpected fees, *notify your guests not to bring their pets*. No exceptions (per contract).

RESTRICTIONS

• No nails, screws, staples or penetrating items may be used to attach or affix anything to the building or surrounding structures or landscaping.
• Tape or gummed backed materials must be properly removed and any wall damage will be billedto Guest.**
• No glitter or foil (non-paper) confetti is allowed on site.
• No sparklers, Roman candles, or fire producing gags or effects.
• No face paints, hand paints/stains, or other messy artistic activities without prior written consentwith studio.

In the event of Excessive Soiling or Abuse of studio, the Guest will automaticallybe billed a $1,000. ‘deep cleaning fee’ + any repair costs (per contract).

DOOR MANAGEMENT

High-traffic Events or Shoots (ie: casting sessions, large groups or rentals/shoots with multiple people cycling in and out during the rental) will require someone from the Guest side to help manage building access.

EARLY DROP OFFS & LATE PICKUPS

Early drop offs of food, beverages, equipment or other, day/s before or after the rental - $75./per scheduled appointment.

CONTRACT

Please plan to sign our Rental Agreement specifying the exact terms of the rental, cleanup, included equipment, and support.

CANCELLATIONS

There are NO REFUNDS once the studio is BOOKED (per contract). Our venue is popular and we will turn down all other requests for the date once your booking has been confirmed. Therefore, Guests are committing to 100% of the total *estimated* costs for the minimum six (6) hour day (per the Rental Agreement). Again, **NO REFUNDS FOR ANY REASON ONCE BOOKED**. Thank you.

CLOCK START / END

Rental start and end times are inclusive of set up and clean up. Please plan your schedule accordingly.

RENTAL AGREEMENT

A Rental Agreement is required to rent the studio. This Rental Agreement will be provided to Guest upon booking of studio and must be signed and returned within 24-hours.

INSURANCE

As with all studios and sound stages, our venue requires a Certificate of Insurance (COI) with the following designations on the certificate:

Owner of our venue named as “additional insured” with respect to General Liability ($1,000,000) and “loss payee” with respect to Equipment and Third Party Property Damage ($500,000).

If you are planning to serve beer and/or wine in our venue, please provide proof of ‘Host Liquor’ coverage as part of the requested COI. Sorry, but no hard alcohol is allowed in our studio.

Please request this from your company’s insurance agent. If you do not have insurance an affordable one (1) day “event” policy can be obtained by visiting online or calling:

The Event Helper

info@eventhelper.com(530) 477-6521

The Event Helper, Inc.

1020 McCourtney Rd. Suite B

Grass Valley, CA 95949

Hours: Monday-Friday, 8:30am - 5pm PST